Vendor Hall Policies

FWA Vendor Policies

Last Updated : February 13, 2024

 

While unlikely, all policies are subject to change without advance notice. Policy changes may occur in response to venue requirements, state or local law, or convention function requirements.

 

Any questions concerning these policies can be sent to :

[email protected]

 

By purchasing space in the FWA Vendor Hall, or participating in the FWA Vendor Hall (both in Main and Artists Alley spaces), you agree that you have read and understand these policies.

 

Furry Weekend Atlanta General Attendee Convention Policies

https://www.furryweekend.com/attendee-policies/

Furry Weekend Atlanta Privacy Policies

https://www.furryweekend.com/privacy-policy/

 

As of 2024, the current coordinators for vendor spaces are as follows:

Kay Drac0rex – Vendor Hall Director ([email protected])

Tyr Wulfhard- Vendor Hall Coordinator ([email protected])

 

FWA Vendor Space Definitions

Starting in 2023, the Vendor Hall vendor spaces at Furry Weekend Atlanta have been organized into two categories in order to best meet the needs of individual vendors.

 

These definitions do NOT necessarily mean separated vendor spaces. The location of each space will be determined in accordance to venue availability. Each vendor space will have clear signage and labeling on all FWA Maps and Applications, and will be announced at least 5 months before the convention.

  • Main Vendor Hall – “Dealers Den” : This is the general vendor hall including furry businesses, publishers, and product makers who focus on goods such as fursuits, merchandise, plushies, prints, posters, books, etc. This space also includes the Adult Dealers Den.
  • Artists Alley : This space functions similar to the Dealers Den just with a focus on artist accessibility. These tables and booths are built to be functional for commission artists who are creating art at-con as well as a focus on prints and individual made works that may want a clearer space with freelancer emphasis.

 

Dealers Den and Artist Reserved Tables

These are the pre-paid tables and booths offered in the Vendor Hall. Vendors must apply for these spots using the Vendor Application.

Vendor Applications are currently closed.

Artists Alley Raffle Applications are currently closed.

 

Vendor Booth/Table Sizes and Prices

 

Booth Size Space Price Includes
Artist Reserved Table 8’ x 7’ $150 1 Table, 2 Chairs
Small 10′ x 10 ‘ $250 1 Table, 2 Chairs
Medium 20′ x 10′ $450 2 Tables, 4 Chairs
Large 30′ x 10′ $650 3 Tables, 6 Chairs
Extra Large 20′ x 20′ $900 4 Tables, 8 Chairs

 

Electricity availability is currently in-progress. More information will come from our venue vendor.

Tables at the FWA 2024 venue are 6 ft by 30 inches.

 

Applications for Vendor Spaces

Applications require contact information, samples of works and products, and visual samples of potential setups. We strongly suggest using a non-permission protected Google drive for this, as it is easier to view and distribute than a social media gallery.

As of FWA 2018, vendors for prepaid Vendor Hall tables and booths are selected via a juried application system. A diverse group of FWA Staff from multiple departments, demographics, and professions assist in the selection process. The goal of this system is to ensure a diverse array of goods and services for our attendees while also making it easier for new vendors to secure vending space.

The Waitlist is NOT in any particular order. Vendors will be pulled from the Waitlist and offered vendor spaces based on diversity and product needs of the vendor areas. We are unable to provide an estimate as to if or when a vendor on the Waitlist may be offered space.

 

The Artists Alley for FWA 2024 will have both pre-con Raffled tables and First Come First Serve tables at the event. These slots will be extremely limited in comparison to the number of artists hoping to acquire slots.

 

At this time, the Vendor Hall and Artists Alley pre-con Raffled tables are all full.

 

Portfolio

We are asking that every prospective dealer or artist submit a portfolio showcasing a selection of their goods or services. The portfolio could be pictures that show your work or links to a website that displays your work.

Adult content in portfolios is acceptable. All members of the jury are of legal age and are comfortable viewing adult material for selection.

What We Look For: 

  1. Quality:  We want to offer the best to our attendees, so we will look at the overall quality of your product.
  2. Variety:  We want to offer a large selection of products to our attendees.  We will look at diversity in your work as well as the overall diversity of products in the Dealers Den.
  3. Quantity:  In order to supply the large number of attendees we have every year, it is important that our dealers be able to provide an appropriate amount of product.
  4. Previous dealer experience: While previous experience is not necessary, if you have been a dealer with FWA or another con please let us know. If you have photos of your previous tables available, please include them with your application.
  5. Prior violations of FWA policies will also be factored into the decision.

 

Acceptance and Payment for Vendor Spaces

When accepted, vendors will be contacted via email by FWA staff. There will be a period for vendors to pay for their respective spaces and fill out the FWA Vendor Survey, which contains questions about vendor needs. This survey is critical to ensuring vendors requiring accessibility assistance are properly accommodated.

Vendors were required to pay for their vending space no later than December 15th, 2023

Any vendors who do not respond to contact or deliver payment by the above date forfeit their acceptance.

 

Refunds

Refunds for vendor space are offered until February 15th, 2024.

The budget for the convention and the supplies, maps, and staffing of the vendor halls depend on vendor selection being consistent after this date. Thusly, FWA cannot offer refunds after February 15th, 2024.

For any questions regarding refunds, please contact [email protected]

 

Membership

Vendor tables do not include membership registrations. Please be advised that you will need to purchase registration separately! You will not be permitted to vend at FWA in any capacity without valid Registration.

https://www.furryweekend.com/registration/

The vendor areas will have exclusive registration at load-in, where vendors and their assistants can go to pick up badges during the set up hours. This is to save vendors from needing to wait in the general registration line. Vendors will also be provided a vendor tag and lanyard. Each vendor will have allocated vendor badges according to their staff count. These badges are tags that must be worn in addition to the convention wristbands in vendor areas.

 

General Vendor Information

 

Space

Each table will have a table cloth, skirt, and two chairs. Each booth has a number of tables acceptable for its floorspace. If you need additional cloths (to cover merchandise), it is advised to bring your own as there may be a limit to the number of cloths provided by the venue.

We have tried to maximize the number of dealers that can attend, and, as a result, we must ask that all dealers keep the aisles clear and passages open. Stored and displayed items must not impede traffic flow, both in front of and behind tables. We have a maximum limit of two people behind each table.

Display constraints depend on the vendor booth size and area. Vendors are not allowed to extend outside their booth or table space measure. VENDORS FOUND ENCROACHING ON OTHER VENDORS SPACE WILL BE WARNED! Please, don’t squish anyone else!

Prepaid vendors are permitted displays upwards of ten feet in height off the table. Tents, light displays, etc. are permitted in the Dealers Den areas.

The Artists Alley (including Reserved artist tables) are permitted displays up to six feet off the table. These displays are encouraged to emphasize the artist’s work and not to block or crowd surrounding artists.

 

Venue

Starting in 2024, Furry Weekend Atlanta will be expanding AGAIN! The convention will occur across multiple spaces, all connected by short skybridges. The Vendor Hall will be located in the Hilton Atlanta Hotel. Traversal from the furthest end of the event to the other is about a 10 minute walk, as confirmed by the Vendor Hall Director. All available space has accessibility access and recommendations.

More information about specific vendor space locations will be provided in accordance to venue policy.

Details about load in, load out, and at-con expectations will be given directly to vendors via the vendor newsletter. This is to protect the security of vendors as well as their materials.

If you have any questions or immediate concerns, please contact [email protected].

Any issues with your room reservations should be directed to the hotel with the note that you are navigating your FWA 2024 room block.

 

Hotel

It is strongly recommended that vendors aim to acquire a room via the Vendor room block openings, which will be announced directly to vendors after selection.

All rooms available for vendors will be within reasonable distance from the Vendor Hall. All convention areas are within five minutes from the main event hotel, the Marriott Marquis. There is effective disability access to and through all skybridges to all areas of the event.

 

Vendor Assistants

Vendors will be permitted to have assistants/staff to accompany them in managing their booths. Furry Weekend Atlanta asks that vendors confirm their assistants names and information no less than three weeks prior to the event. Surveys will be sent to gather this information from vendors. This is to maintain security in the vendor areas and ensure we provide the proper number of vendor badges to the correct people. Vendors are limited to “one assistant per chair”, so each table will allow for two people total. This also applies to Artists Alley Reserved and First come first serve tables.

Please contact [email protected] for any questions about assistants or if you need additional accessibility or alternating assistance during the event.

It is critical to security that Vendor Hall coordinators are aware of who is meant to be in vendor areas.

 

Example:

If WawaWolfy has purchased a small booth in the Dealers Den, they can invite their friend BoogleGoogleMcSmoogle to assist them at the table. They may NOT also invite Boogle’s partner JimJams to assist at the same time. If Wawa wants Boogle and Jim to alternate during the event (Boogle helping on Friday, Jim helping on Saturday), they MUST contact the Coordinator at least 3 weeks in advance.

 

Display Guidelines and Behavior in General Vendor Spaces

Please remember that not everyone may share your tastes, and that your behavior is representative of the entire fandom. In accordance with state law, we must require that any adult material must not be displayed openly; for example, art/print dealers we request, where applicable, that two separate binders (“general”, “adult”) be kept. Additionally, any “naughty” parts of art must be covered in some fashion (Post-It notes work well for this). This satisfies State requirements about underage viewing and is discreet for purchasers. Vendors are responsible for keeping unsuitable material out of the hands of minors in the vendor areas. Minors will be clearly identifiable according to their registration.

In addition to the above rule, we have several other regulations which we ask vendors to abide by:

  • No space may be resold or transferred without permission from the Vendor Hall Coordinator. Understand that we try to be extremely accommodating with this! So please just reach out to us.
  • No loud or annoying displays will be permitted. Any loud noises will be multiplied by the dynamics of the room, so please keep audio at a reasonable volume. “Reasonable” will ultimately be determined by your neighbors- Complaints about your volume will lead to requests to turn it down!
  • No pirated works may be sold in the vendor areas. Anything that you sell that is not entirely your creation should have permission from all other parties before selling. This includes AI generated art.
  • General hazards such as spray paint, open chemicals, and any materials with dangerous fumes will not be tolerated. Vendors will also be expected to maintain safe spaces when working with tools such as soldering irons or printers. If the function of any vendor’s space appears unsafe, you will be asked to remove materials or vacate the hall entirely.
  • Free standing displays or stands may not be used in any way that causes a safety issue or clogs the walkway. If you plan on using a stand or display with your table, please inform the Vendor Hall Coordinator so it can be positioned in a way as to not cause problems.
  • No weapons may be sold in the vendor spaces. Actual or replica weapons may not be sold in the vendor spaces. Prop weapons that comply with the FWA weapons policy may be sold.
  • No more than two people may be behind a single table at any given time.
  • Please keep your area clean and take your trash with you when you close up each night.
  • Be considerate of your neighbors. Everyone in the Vendor Hall is there to run a business, and everyone deserves to be treated with kindness and respect. Please be patient and attentive, and help each other where you can. If you have an issue with another vendor, please contact the Vendor Hall Director as soon as possible so they can assist in a resolution.

The Coordinators will have final say on all disputes in the vendor areas. You can appeal to a Director as needed.

 

Adult Vendor Hall

The Adult Vendor Hall will be contained in a separate area from general vending spaces. Staff and security will be posted to perform age checks at entry. NO ONE UNDER THE AGE OF 18 IS PERMITTED IN THE ADULT VENDOR HALL. Exceptions only for service animals

 

Vendors and buyers in the Adult Dealers Den are expected to behave professionally, follow state law, and be respectful of each other and general audiences. Products purchased in the Adult Dealers Den should be bagged when in general convention spaces. FWA is an all-ages event, and while Adult materials are welcome, they must be contained appropriately according to the law.

 

Booth Sharing

Single Booths and tables may be split between two individual dealers. However, the second dealer must go through the application process just as the first dealer. Once they have been approved, the second dealer will be listed on the Convention App with their own profile if desired. Each dealer will need to apply, and can request to be seated next to another dealer.

 

This also applies to Reserved Artists Alley tables. Both artists at a table must go through the application process in order to share a reserved table.

 

Hours

To be announced

Dealers Den and Artists Alley will all have the same hours for FWA 2024.

 

Local and State Laws

We want all vendors to please be active and aware of state laws. Georgia is strict on many safety and commerce legalities. FWA will not be liable for Vendor businesses who violate Fulton County or Georgia State laws while vending at Furry Weekend Atlanta 2024.

Please be familiar with Fulton County and Georgia State laws concerning raffles, gambling, reward-based games, marketing, and any activity that may fall into legal grey areas.

Accessible resources for some of these laws can be found here: https://pbpatl.org/

While most of your businesses are not Non profits, many of the laws still apply to any business vending in Atlanta. Don’t do crimes!

 

Security and Safety

The most important part of Furry Weekend Atlanta is that everyone is safe at all times.

The vendor areas of FWA will be staffed at all open hours. When not open, vendor areas will be secured with hotel/event personnel patrol.

Do not, under any circumstances, leave cash or other valuables inside of the vendor areas that you may need after closing. This includes laptops, personal appliances, or medication. Once the vendor areas are closed and secured, it may not be possible to reopen them. FWA staff may not be available to assist you after hours, and hotel staff and security may not have the authority to allow you access. Please keep this in mind as you leave the vendor areas.

All vendor spaces will be required to comply with all security and safety policies of the convention. Violence, harassment, racism, sexism, homophobia, transphobia, and other forms of harmful behavior will not be tolerated. Products and behavior will apply and any violation of FWA policies may lead to vendor removal from the vendor spaces and convention without warning or refund.

 

Accessibility

All vendor spaces at Furry Weekend Atlanta are deliberately structured to be as accessible as possible for people of all shapes, sizes, needs, and backgrounds. It is important to us that vendors with any particular accessibility needs have those needs acknowledged and met as soon as possible. Please be sure to contact [email protected] if you have any particular needs in your vendor area.

We are happy to build these accommodations. No disability, need, or assistance is a hassle or a burden. The diversity of this fandom is what makes it beautiful and the vendor Coordinators are here to facilitate you.

If you have any questions concerning accessibility at the general convention, please contact

[email protected]

 

Specialized Vendor Spaces

Furry business vendors of board games and video games may be considered for vendor spaces in other areas. Please contact [email protected] for questions and details.

 

Tattoo Artists are an exciting and welcome part of FWA each year. This year, Tattoo spaces will have strict state-specific policies and requirements.

All Tattoo Artists MUST adhere to the Fulton County Department of Health requirements for Rules and Regulations of Body Art, including area sanitation, floor and chair requirements, etc.

FULTON COUNTY DEPARTMENT OF HEALTH RULES AND REGULATIONS OF BODY ART

https://fultoncountyga.gov/-/media/Departments/Board-of-Health/Environmental-Health/Body-Art-Rules-_-Regulations.ashx

 

Taxes

According to the Georgia Department of Revenue, dealers at Furry Weekend Atlanta do not need to obtain Tax IDs or business licenses. Dealers at Furry Weekend Atlanta are classified as “Itinerant Vendors” under the Georgia Tax Code and will still need to deduct and report Georgia State and Fulton County sales taxes.

 

Vendors will need to fill and submit the FS-32 Tax Form at the tax rate of the event

https://dor.georgia.gov/fs-32-miscellaneous-events

 

At the time of this policy update, the tax rate for Fulton County is 8.9%

PLEASE VERIFY THIS TAX RATE BEFORE SUBMISSION OF THE FORM!

 

Vendor Coordinator staff do not have professional tax experience, and cannot provide additional feedback or assistance concerning the tax rate or forms required in Fulton County, Georgia.

Due to the fluctuating nature of a county sales tax rate in addition to a sales tax rate, it is prudent that vendors check the month of the event to ensure no additional forms or rates will be required. Forms will not be provided at the event at this time due to these possible fluctuations.

 

Communication

Coordinators will use automated emails for frequent cadence to vendors as well as using the official FWA website (furryweekend.com) and Twitter (@furryweekend) to provide information, announcements, and collect feedback and vendor status. Please be sure that your email system does NOT block any furryweekend domain emails. You may receive information from the following sources:

[email protected]

[email protected]

[email protected]

 

FWA is a fully volunteer staff, and the Coordinators of the vendor spaces may not immediately respond to emails. If you do not hear back from them in three business days, please attempt to contact again before escalating. Twitter is not a reliable way to contact the vendor Coordinators. If you have an issue with any of the vendor processes for FWA 2024, please contact the Coordinators first to find an effective resolution.

 

Social Media Usage (don’t worry, we mean our Discord and Telegram channels)

We will have announcement channels for Artists Alley and Vendor Hall Main for communication and file storage. Members will be expected to behave according to the various platforms policies as well as FWA polices within these spaces.

 

Discord

Artists and Vendors can join the official Furry Weekend Atlanta Discord for announcements and files. Simply join the Discord, and request the appropriate role! Artists are able to join at-will, and Vendors will need to be validated for the Vendor role by the Director via Discord. If you have any issues with your Discord access, email [email protected]

https://discord.com/invite/furryweekend

 

Telegram

Vendors will be provided a Telegram announcement channel via email communications.

Artists can join the Artists Alley Telegram announcement channel with the following public link:

https://t.me/fwa_artists_alley

 

Other Communications

Furry Weekend Atlanta has an active Linktree with up to date social media and communication links.

 

https://linktr.ee/furryweekend

 

Adult Only Event Vendors

Additional information and policies for Adult Only Events will be available closer to the FWA 2024 event. Please email [email protected] with any questions.

 

Artists Alley Specific Policies

The Artists Alley will have 50 pre-selected tables pulled from a raffle of entries, and all other table space will be First Come First Serve

There will be only 50 selected for a pre-con Raffle table. Those 50 will have earned a permanent spot within the Artist Alley portion of FWA’s Vendor Hall for the entirety of the event weekend. All Artists will be expected to comply with ALL Vendor policies, including courtesy and acknowledgement of local law and taxes.

The Raffle tables are still free, and include a 3 ft space on a shared 6 ft by 30 inch table for FWA 2024.

Spaces available as a first come, first served basis can not be reserved. You must take your things and clean your space when you leave for an extended (more than 30 minute) time period.  Please keep in mind; with the lottery, more than half of our tables will be reserved. The line for first come, first served will be very small and tables will go fast. Please don’t show up expecting to get a table. There will only be a few free spaces after the lottery is done.

Spaces easily used for mobility seating should be given to those requiring space behind the table for mobility devices or assistant animals. An artist already occupying the space while the space is full will not be made to leave, however, if a non-priority space is available they may be requested to move so that all attendees may enjoy the space fully.

All works sold in the Artist Alley must be of your own work or must feature you prominently in it (such as a comic book). No third party dealers, dropshippers, or AI art are allowed in the Artist Alley.

Artists are permitted to sell any items or works that comply with these rules within the 3ft table space available. Displays must not extend over 5ft above the table in order to keep the area safe and visibility fair for all Artists!

You are obligated by Georgia state law to collect sales tax and turn it into the state after the weekend. Furry Weekend Atlanta is not responsible for your taxes or providing the forms.

All forms can be found here: https://dor.georgia.gov/taxes/all-tax-forms

If a minor is to use the Artist Alley, they must be accompanied by a parent or guardian at all times during their usage of the Artist Alley. As a reminder the Artist Alley is to conduct business, the sale of artwork and other materials produced by the artists. Minors can not buy or sell adult art work. Please be sure you are verifying the age of your clients. All 18+ works must be censored or placed in a properly marked folder and only shown once the age of the viewer is verified.

Because space is tight in the area, please bring only what you need to sell or do your art.

Only artisans behind tables, please. One body per chair behind table.

Electricity is NOT provided at the tables

No open drinks on the tables. This includes cans and drinks with open-center dome lids.

If you are selling chemicals or soaps, do not open the containers within the alley.

It is asked that no selling is done after Artist Alley is closed, if it is seen that someone has set up displays outside of the Artist Alley you will be asked to remove the displays.

More information will be provided on our social media, website, and communication methods (we are working on Telegram, Discord, and Instagram) for setup times, Alley hours, and additional venue information. This information will be available before April 2024.